Legalization of Foreigners’
Stay and Work in Poland
Comprehensive services related to the employment of foreigners in Poland
Are you sure you are employing foreign workers legally?
Ask yourself a few questions:
Do your employees have fully legal residence and work permits in Poland?
Are your HR processes and documentation managed correctly?
Are you prepared for an inspection by the National Labour Inspectorate (PIP), Employment Office (PUP), or Border Guard?
If you cannot answer “YES” to any of these questions, your company may be exposed to serious legal consequences.
What We Do
for Your Company
We provide comprehensive support for employing foreign workers – from candidate verification, preparation, and management of documentation, to assistance during inspections and legal advisory services.
We help companies operate safely, in compliance with the law, and without unnecessary formalities.
Employment Legality
Verification
We check whether a candidate can legally work in Poland and determine the appropriate type of permit.
We advise on the best legalization path to ensure the process is fast and effective.
Documentation
Management
We create, verify, and submit: applications, declarations, permits, attachments, powers of attorney, as well as contracts and annexes required for legal employment.
We also represent your company before offices and government institutions.
Monitoring
Deadlines and Progress
We maintain a register of all documents, track their validity, and monitor deadlines for submitting new applications.
We provide updates on progress with authorities and regulatory changes.
Inspection
Preparation
We assist in preparing complete documentation and procedures for inspections by the National Labour Inspectorate (PIP), Border Guard, and Social Insurance Institution (ZUS).
We accompany your company during inspections, clarify formal matters, and support interactions with officials.
Legal
Advisory
We explain the complexities of labor law and foreign employment regulations.
We keep you informed about current changes and help you make safe HR decisions.
Ongoing
Support
Each client is assigned a dedicated coordinator who manages deadlines, communicates with authorities, updates statuses, and informs you of decisions.
This allows you to focus on your business, while we ensure your company operates legally and without risk.
Our Services
Audit of Foreign Employee Documentation
The purpose of this service is to identify any irregularities, gaps, or errors that could lead to serious legal consequences.
Comprehensive verification of documentation of foreign employees in your company.
The audit can be carried out at
your workplace / intermediary company, or at our office.
We identify errors and irregularities.
We help eliminate them and organize all matters so that your company is legally safe.
What do you gain from a Documentation Audit?
Verification
of Accuracy
We check each file, identifying gaps or errors before the authorities do.
Risk
Minimization
We prepare the company for any potential inspections by the Employment Office, National Labour Inspectorate (PIP), and Border Guard.
Action
Plan
You receive a detailed report with recommendations, which allows you to immediately correct any irregularities.
Legal Employment of Foreigners – Comprehensive Consulting
We offer full support in the direct and legal employment of foreign workers in your company.
This is the safest and most cost-effective solution from 2025 onwards – the foreign worker becomes your employee, and we ensure all their documents comply with legal requirements.
Employers gain full control over their workforce without the risk of formal errors – all administrative, residence, and employment matters are handled by our team.
- Work Permit Type A
Assistance in obtaining a Type A work permit for a foreign employee, including notifications regarding whether the employee has started work. - Declaration of Assignment of Work
Preparation and registration of the declaration assigning work to a foreign employee, including submission of all necessary documents to the authorities. - Work Permits Type B, C, E
Full handling of the procedure for obtaining Type B, C, or E work permits.
Full support in legalizing the stay of your employees.
Are you looking for a company that can fully handle the preparation and submission of residence card applications for your employees – from A to Z?
At HP Group, we offer flexible packages tailored to your company’s needs.
Why Choose Us?
- We have many years of experience in legalizing the stay and work of foreign employees.
- We operate professionally and in full compliance with the law.
- We provide practical support in preparing your company for any inspection.
Gain peace of mind and confidence
we take care of the rest!
Frequently Asked Questions (FAQ)
Yes, if their stay and right to work are legal – for example, based on a visa, visa-free entry, or a submitted residence card application.
The most important requirement is that the foreigner holds a document confirming legal stay and either a work permit or declaration allowing them to work.
Typically, the following are required:
- Copy of the passport,
- Proof of legal stay (visa, residence card, stamp)
- Work declaration or work permit
- Signed employment contract or contract for specific tasks
Our company can prepare the full set of documents and submit them on behalf of the employer.
- A work declaration is a simpler and faster procedure, available for citizens of Ukraine, Georgia, Armenia, Moldova, Belarus, and Uzbekistan.
- A work permit is required for other nationalities or for longer-term employment.
Yes, we provide full support for employees’ families – including residence applications for spouses and children, family reunification, EU long-term residence cards, and permanent residence.
- Saves time and avoids formal errors
- Comprehensive document handling and communication with authorities
- Legal employment of foreigners in compliance with regulations
- Ongoing support and fast response in case of issues
Simply contact us via email, phone, or the contact form.
We will analyze your company and employees’ situation, prepare a cost estimate, and begin the legalization process.
First, check whether the foreigner has legal residence and can work in Poland.
Next, prepare the appropriate document – either a work declaration or a work permit.
Our company evaluates each case individually and helps choose the right procedure.
No. A tourist visa (Type C) does not allow work.
Employing someone on a tourist visa is illegal and may result in a financial penalty.
Work is only allowed with a national visa (Type D) or a residence card with authorization to work.
Yes – we offer full employer support:
- Preparation and submission of documents
- Deadline monitoring
- Communication with authorities
- Data updates and legal advice
We act on behalf of the employer, saving time and minimizing the risk of formal errors.
